Privacy and Cookies

Welcome to our Privacy and Cookies page. We respect your privacy and aim to be transparent, so please read our Privacy Policy and Cookies Policy below to understand how and why we use your personal data and cookies.

Privacy Policy

We are KHP Ventures Management LLP (“KHP Ventures”, “we”, “us”, “our”), our company number is OC445267 and our registered office address is C.I.T.I. 10th Floor, 75-79 York Road, London, United Kingdom, SE1 7NJ.

Please read this Privacy Policy (the “Policy”) to understand how and why we process your personal data, and the rights you have.

1. Scope of Policy

This Policy applies to personal data we collect about:

  • individuals who we’re in contact for business-related purposes (e.g. limited partners in funds we advise and / or manage, portfolio companies and their staff, companies that we engage with as part of our investment pipeline and their staff, including through our “Immersion Programme”, and any accelerators or events that we host, job applicants and staff), including for potential transactions;
  • individuals who visit our websites or interact with us via social media, including individuals who choose to receive our communications;
  • individuals who are engaged by our service providers; and
  • individuals who visit our office(s).

Please note that this Policy does not apply to personal data collected by any third party, including through any application or content (including advertising) that may link to or be available from our websites. Any personal data collected by a third party would be governed by that third party’s own privacy policy.

2. What personal data we process and why

These are the categories of data that we may process:

  • contact details, e.g. name, email address, phone number and address;
  • financial data, e.g. billing address, credit card number and bank details;
  • relationships, e.g. emergency contacts, marital status and next of kin;
  • identifiers and documents, e.g. passport, driving licence, national insurance number, proof of address and national identification numbers;
  • activity, behavioural and communications, e.g. friend list, interests, tagged media, instance messaging, social media posts and postal content, and professional opinions;
  • personal characteristics and diversity, equality and inclusion data , e.g. race and ethnicity, political opinions, religious or philosophical beliefs, trade union membership, health, sexual orientation, nationality, date of birth, CV information and academic qualifications;
  • images and recordings, e.g. CCTV footage, photos and videos;
  • views and opinions, e.g. survey responses, testimonials, non-political, religious or philosophical opinions;
  • work-related data, e.g. details of grievance(s), completed tasks, disciplinary proceedings etc;
  • technical identifiers, e.g. IP address, mac address and log-in information; and
  • aggregated data, e.g. statistical or demographic data.

Type of individual

Source of personal data

Types of personal data we process

Purpose and lawful basis for processing your personal data

Individuals with whom we have contact for business-related purposes

Collected directly from you and / or your affiliates (e.g. employer) or from public sources or our interactions with you. Data concerning your criminal convictions or offences may be obtained from third party sources (e.g. disclosure and barring check databases)

  • Contact details
  • Financial data
  • Relationships
  • Identifiers and documents
  • Images and recordings
  • Activity, behavioural and communications
  • Views and opinions
  • Work-related data
  • Aggregated data
  • Results of due diligence performed
  • Results of any anti-money laundering or “know your client” checks (“KYC”) (other than data concerning your criminal convictions or offences)
  • Data concerning your criminal convictions or offences if this is revealed to us when we perform anti-money laundering or KYC
  • Other personal data you voluntarily disclose to us in your communication with us

It is in our legitimate interest to process such data in order to: (i) manage our relationship with you and arrange calls / meetings with you or others at your company; (ii) conduct our business; (iii) evaluate, complete and administer transactions, including seeking advice from professional advisors; (iv) undertake statistical analysis, trade and transaction reporting and market research; (v) maintain records of investments; (vi) maintain a directory of contacts; and (vii) send you marketing communications.

The processing may be necessary to comply with our legal obligations, including anti-money laundering and KYC.

If applicable law requires that we receive your consent before we send you certain types of marketing communications, we will only send you those types of communications after receiving your consent. If you wish to stop receiving marketing or market research communications from us, you can unsubscribe via the link at the bottom of the relevant marketing e-mail or contact us using the contact details set out in Section 11 of this Policy.

  • Personal characteristics and diversity, equality and inclusion data
  • Other personal data you voluntarily disclose to us in your communication with us

We are committed to fairness and equal opportunities, including diversity in all its forms. As it is in our legitimate interest to do so and, for reasons of substantial public interest, we may process such data for the purpose of diversity monitoring, including equality of opportunity or treatment.

This data will be used to monitor and report on diversity throughout our portfolio and investment pipeline on a de-identified basis.

Individuals who visit our websites or interact with us via social media

Collected directly from you

  • Contact details
  • Activity, behavioural and communications
  • Technical identifiers
  • Other personal data you voluntarily disclose to us in your communication with us

It is in our legitimate interest to process such data in order to respond to your queries, complaints or other communications.

If applicable law requires that we receive your consent before we send you certain types of marketing communications, we will only send you those types of communications after receiving your consent. If you wish to stop receiving marketing or market research communications from us you can unsubscribe via the link at the bottom of the relevant marketing e-mail or contact us using the contact details set out in Section 11 of this Policy.

Individuals who are engaged by our service providers

Collected directly from you and / or your affiliates (e.g. employer)

  • Contact details
  • Financial data
  • Identifiers and documents
  • Work-related data
  • Aggregated data
  • Other personal data you voluntarily disclose to us in your communication with us

It is in our legitimate interest to process such data in order to: (i) arrange calls / meetings with you or others at your company; (ii) conduct our business; and (iii) manage our relationships with service providers and professional advisors.

The processing may be necessary to perform, or to enter into, contracts with such providers and advisors.

Individuals who visit our office(s)

Collected directly from you and / or your affiliates (e.g. employer)

  • Contact details
  • Identifiers and documents
  • Images and recordings
  • Other personal data you voluntarily disclose to us in your communication with us

It is in our legitimate interest to process such data in order to keep our offices secure.

The processing may be necessary to comply with our legal obligations including, those in relation to health and safety.

We will be a data controller in respect of personal data about you. A data controller is responsible for deciding the ways in which, and the purposes for which, personal data about you is processed. We may process your personal data ourselves or through others acting as data processors on our behalf.

Please note that, in addition to those purposes set out in the table above, we may process your personal data for other purposes as detailed in Section 3 below.

3. Other purposes for processing your personal data

Other purpose(s) for processing

Legal bases for processing

  • Identify and prevent fraud and other unlawful activity
  • Keep our information and systems secure, and other IT support and development
  • Train our personnel
  • Seek and obtain advice from professional advisors
  • Prepare for, respond to, and obtain advice in connection with, enquiries, investigations, disputes or claims / proceedings
  • Organising events and meetings
  • Financial and statistical research
  • Maintaining records and accounts
    prepare for, and participate in, transactions
  • Internal and external reporting
  • Responding to data subject requests

It is in our legitimate interest to process your personal data for these purposes.

The processing may be necessary to comply with our legal and regulatory obligations.

4. Consequences of not providing personal data

If we need your personal data to comply with our legal or contractual requirements, failure to provide this information means that we may not be able to provide services to you and / or interact with you.

5. Who we may share your personal data with

We may disclose and / or make available your personal data to:

  • business associates who are involved in, or considering being involved in, transactions where we are involved, such as investors, lenders or financial intermediaries, and limited partners of funds that we advise and / or manage;
  • third-party service providers such as our professional advisors (e.g., accountants, lawyers or other consultants), regulatory hosts, fund administrators, compliance / AML providers, and providers of IT and security services and IT platform service providers;
  • corporate affiliates and subsidiary companies;
  • independent public accountants and auditors;
  • advertising, marketing and promotional agencies to help us deliver and analyse the effectiveness of our advertising campaigns and promotions;
  • third parties that are considering acquiring or that acquire all or part of our assets or stock (including assets or stock held by funds that we advise and / or manage), or that succeed us in carrying on all or part of our business or services provided to or by us; and
  • regulators and other governmental agencies.

We may use third-party AI service providers. These providers are carefully selected to ensure they comply with our privacy standards and legal requirements.

6. International transfers of your personal data

We are established in the UK but may, for the above listed purposes, transfer your personal data to our external third parties who may be outside of the UK or the EEA. If so, we will ensure a similar level of protection by ensuring at least one of the following safeguards is in place:

  • the country to which personal data is being transferred has been deemed to provide an adequate level of protection for personal data by the European Commission; or
  • we use specific contracts approved by the European Commission which give personal data the same protection it has in the UK and Europe.

7. Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. Please note that we may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation with respect to our relationship with you.

8. Your rights

Subject to limitations and / or restrictions, you have a right to:

  • access the personal data we hold about you, or to get a copy of it;
  • ask for a copy of your personal data in a portable (machine-readable) format or make us send it to someone else;
  • ask us correct inaccurate data;
  • ask us to delete your data, though for legal reasons we might not always be able to do it;
  • say no to us using your data for direct marketing and in certain circumstances 'legitimate interests', research and statistical reasons;
  • withdraw any consent you've given us at any time; and
  • ask us to review an automated decision.

You have a right to object to the processing of your personal data where that processing is carried out for our legitimate interests. However, we may not be able to fulfil this request in all instances.

We will respond to your request in writing, or orally if requested, within one month after receipt of your request. In exceptional cases, we may extend this period by two months. We may request proof of identification to verify your request. For more details in relation to your rights, including how to exercise them, please contact us using the contact details in Section 11 below.

You may also make a complaint to the Information Commissioner’s Office at any time.

9. Links to other websites

This website may include links to third party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

10. Changes to the Policy

We may update this Policy from time to time and will let you know of any significant changes.

11. Contact us

For any questions or complaints, or to exercise your rights as described in Section 8 above, please email privacy@khpmti.com .

Cookie Policy

1. What are cookies?

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.

2. Types of cookies we use

We use the following types of cookies:

  • strictly necessary cookies: these are required for the operation of our website and include cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services;
  • functionality cookies: these recognise when you return to our website and enable us to personalise content for you, greet you by name and remember your preferences, e.g. choice of language or region;
  • analytical or performance cookies: these allow us to recognise and count the number of visitors to our website, and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily; and
  • marketing or targeting cookies: these record your visit to our website, the pages you have visited and the links you have followed, which help us to make our website and any advertising displayed on it more relevant to your interests.

3. Third party cookies

Please note that third parties may also use cookies. We have no control over these and interactions with any third party cookies on our website are governed by the privacy and cookie policies of that third party. These third parties may include advertising networks and providers of external services like web traffic analysis services. These third-party cookies are likely to be analytical or performance or targeting cookies.

4. Managing your preferences

If you want to restrict or block the cookies that are set by our website, you can do so through your browser settings. However, please note that if you delete cookies or refuse to accept them, you might not be able to use all of the features that we offer or store your preferences and some of our pages might not display properly.